IndyForms for Events Management

Your all-in-one system for bookings, payments, compliance, staff onboarding & event workflows.

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Events Management Software

Running events shouldn’t feel like running a small country. IndyForms brings every moving part – forms, contracts, payments, sign-ins, WHS, vendors, staff, and incidents – into one organised, automated, sanity-saving platform.

Why events teams love IndyForms:

  • Everything in one place
    Forms, documents, payments, compliance, onboarding — unified.
  • Zero chasing people
    Automatic reminders do all the nagging for you.
  • Goodbye paper
    No clipboards. No folders. No “I’m sure I emailed that”.
  • Easy for anyone to use
    Staff, vendors, performers, attendees — if they can tap a phone, they can use IndyForms.
  • QR codes everywhere
    Turn any workflow into a QR-powered intake system.
  • Works on any device
    Mobile, tablet, desktop — even during a rain-soaked festival.

What IndyForms Does for Event Teams

IndyForms gives you a single platform to manage EVERYTHING around your event:

Online payments icon

Public sign-up forms with payments

Let people register, buy tickets, book sessions, or sign up to your event right from a form – with payments built in.

  • QR-code ready
  • Take credit card payments instantly
  • Automated receipts
  • Custom fields and branding
  • Dynamic logic (e.g., VIP gets extra options)
Food checklist icon

Food orders + allergy & dietary tracking

No more scribbled-on clipboards.

  • Menu selection
  • Allergies
  • Dietary notes
  • Quantities
  • Export directly to kitchens & caterers
  • Update in real time if someone changes their selection
E signature icon

Vendor, performer & sponsor agreements

Collect everything you need without the back-and-forth.

  • Performer contracts
  • Vendor/stallholder agreements
  • Sponsorship packages
  • Insurance uploads
  • ABN / compliance details
  • Digital signatures
  • Automated reminders for missing info
Online onboarding handshake icon

Staff onboarding & compliance checking

Event staff come and go – IndyForms keeps it tight.

  • Upload qualifications/certificates
  • Collect IDs
  • Digitally sign policies
  • Onboard volunteers
  • Acknowledge WHS requirements
  • Keep everyone working with the latest version of every document
Single sign on door icon

Sign-in / sign-out + timesheets

Perfect for contractors, stallholders, artists, crew, volunteers, and staff.

  • QR code sign-in
  • Capture exact times
  • Auto-generated timesheets
  • Export to payroll
  • Real-time attendance dashboard
Incident alert icon

WHS, incidents & reporting

When something goes wrong, the paperwork shouldn’t.

  • Incident forms
  • Near misses
  • Hazard reports
  • Child safety forms (for family events)
  • Auto-notify the right people
  • Attach photos, videos & notes
Cloud storage icon

One central document hub

No more digging through emails mid-event.

  • Policies
  • Contracts
  • Safety docs
  • Maps & site layouts
  • Emergency procedures
  • All version-controlled
  • Always the latest version
  • Accessible on mobile instantly
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Real-time dashboards & unified event data

Make informed decisions on the fly with live event insights.

  • Track registrations, payments, and attendance in real time
  • Monitor vendor, staff, and performer completion status
  • See who hasn’t submitted required documents
  • Live WHS/incident alerts
  • Download reports instantly for stakeholders

Example Event Workflows You Can Automate

Public Registration + Payment Flow

Scan → Register → Pay → Get confirmation email → Auto-added to your event list

Vendor Application + Compliance

Application form → Contracts → Upload certificates → Approval email

Performer Agreement Flow

Accept booking → Sign performance contract → Upload music, tech sheet, W9/ABN

Catering Requirements Flow

Attendee → Pick meal → Add allergies → Update anytime → Kitchen gets final list

Staff / Volunteer Onboarding

Sign policies → Upload certs → Record shifts → Sign out → Timesheet generated

Incident Reporting

Someone reports → Instant notification → Attach photos → Logged for WHS

Aged care industry workflows

Your all-in-one events management system, perfect for:

  • Festivals
  • Sporting events
  • Conferences & expos
  • Community events
  • Council events
  • Corporate functions
  • School events
  • Clubs & associations
  • Hospitality venues
  • Weddings & private events
  • Fundraisers
  • Awards nights