ECEC compliance made simple and stress-free
Helping you stay audit-ready while delivering quality care.
Free yourself from compliance worries, time-consuming paperwork, and A&R stress. IndyForms makes compliance easy, empowering your teams and improving productivity.
Stay prepared for audits with ongoing evidence of exceeding themes and focus on what really matters—providing the best care and education for children.
IndyForms supports:
- C-Suites
- Operations Managers
- Area Managers
- WHS Managers
- Directors
- Educational Leaders
- Early Childhood Teachers
- Educators
- Families
Eliminate the administrative burden of childcare centre compliance
Access everything you need in one place
All of your data is securely stored and easily accessible in one central location online, so there’s no need to search for, print, scan or manually file paper documents – not to mention physically store these documents for years.
For centres with multiple locations, a multi-service admin view allows you to toggle between locations to access documents, monitor compliance, and ensure consistency without juggling multiple systems.
Always work with the latest versions
Updates to forms and documents like checklists, policies and procedures are made in real time, ensuring everyone works with the latest versions – with edit history saved for transparency and accountability.
Easily capture & share information
Essential information can be shared with team members and families at the click of a button – and data gathered from them just as easily. Ensuing staff review updated policies, complete training, and demonstrate their understanding is simple, giving everyone confidence they understand their responsibilities.
Communicating with families is also easy – whether for enrolments, signatures, or feedback – with log-in access to a unique and secure portal and e-signature capabilities available to everyone.
Automate & track compliance with complete visibility
See at a glance the status of ongoing compliance tasks to know what has and hasn’t yet been done. Set up automations to keep on top of recurring obligations like WWCC expiries and fire drills with ease.
Search by any data point to see important information for any context, like all forms completed by one team member, and uncover trends to improve compliance workflows.
Automate paper-based workflows for streamlined compliance
Turn your paperwork into secure digital forms and automated systems that save time and simplify compliance.
- ACECQA forms
- Daily communication sheets and registers (Nappy & Toileting, Nutrition, Bottle Feeding, Sleep)
- Fridge and Freezer checks
- Food temperature checks
- Cot checks
- Enrolment forms
- Waitlists
- Consent forms
- Immunisation records
- Incident/Accident reports
- Medication administration forms
- Health forms like allergy/intolerance forms
- Risk assessment forms
- Staff registers
- Excursion forms
- Direct debit requests
- Feedback forms
- Employee contracts
- Performance reviews
- Self-assessment tools
- Employee onboarding workflows + many more!
For saving time, peace of mind and much more
Streamlined admin
With documents managed and stored digitally in the cloud, there’s no need to print, scan, or file paperwork manually, leading to more efficient workflows free from double-handling.
More time
With admin tasks automated, streamlined or eliminated altogether through IndyForms, you have more time to focus on high-level responsibilities and delivering exceptional education and care.
More visibility
Managers can gain clear insights into centre operations and compliance, empowering informed decisions and eliminating the need for micromanaging.
Peace of mind
Know that all compliance checks are being completed, and that every policy, procedure, form, and record is version-controlled and accessible in one place.
Happier, engaged teams
Educators are free from paperwork, empowered with more understanding of compliance, and more confident when A&R time comes around.
Highest-quality education and care
When compliance is made simple and teams are confident, informed, and cohesive, this creates a safe, thriving space where children receive the highest-quality education and care.
A&R readiness
Be prepared for Assessment and Rating at all times, knowing compliance is up to date and that you can easily show ongoing evidence of exceeding themes.
Exceptional reputation
Improve communication with families and your community, ensuring their satisfaction and trust in the care you provide.
Your single source of truth for key workflows supporting compliance
- Human resources (onboarding, performance appraisals, contracts)
- Training and development (interactive training with video embeds and comprehension checks)
- Workplace health and safety
- Parent/Family onboarding and communication
- Regulation and compliance (policy management)
- Governance (agendas and meetings)
IndyForms also integrates seamlessly with your CCS platform.
Powerful features at your fingertips
Simple form builder
Create powerful digital forms fast using industry-specific templates, AI prompts or an intuitive drag-and-drop builder.
Interactive design
Embed videos and images into forms to drive engagement, improve submission rates and streamline processes like onboarding and training.
Action items
Turn form submissions into actionable tasks with assignable action items, keeping workflows organised, efficient, and trackable from start to finish.
Version control
Forms and documents are securely stored in one centralised online location with real-time updates and audit trails for consistency and accountability.
E-Signatures
Collect electronic signatures for consent, contracts and more on any device with automations that take care of the follow-ups for you.
Payments
Customise payment fields and securely collect payments in any currency directly on forms.
AI & automation
Our AI-powered designer turns conversation into comprehensive forms, while workflow automations cut down on time-consuming admin tasks.
Conditional logic
Deliver a better experience for users by adapting forms to their responses, ensuring simple, speedy, and accurate submissions.
Multi-organisation dashboard
Get a clear overview of due and overdue items across multiple organisational views and stay on top of your obligations with ease.
Case Study: A Head Start Children’s Centres
In 2022, A Head Start embraced IndyForms to eliminate paper processes while still ensuring impeccable compliance, allowing educators to remain ‘on the floor’ and interacting with the children.
Thanks to IndyForms, our team can manage their daily record-keeping tasks in minutes, not hours. Now, they can focus on what they do best.
Get started with a Discovery Call today
If you’re ready to streamline compliance in your centres, let’s have a chat!
Book a 30-minute Discovery Call today.