Aged Care Compliance & Documentation Made Easy

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Aged care compliance software

IndyForms puts policies, forms, staff training, incidents and improvements in one place — so residential and home care providers can meet the strengthened Quality Standards from 01 November without the scramble.

Why aged care teams choose IndyForms:

  • Audit-ready, always
    Centralise policies, records and evidence with version control and read acknowledgements.
  • Staff training that sticks
    Assign modules, capture completions and quiz results; export evidence in seconds.
  • SIRS-friendly incident workflows
    Log incidents, investigate, track corrective actions and close the loop.
  • Less duplicate data
    Pre-fill staff and location details; generate consistent registers and reports.
  • Built for the floor
    Mobile-friendly forms; scan QR to complete rounds and spot checks.

What You Can Run in IndyForms

Digitised policy document icon

Policies & controlled documents

  • Draft > Review > Approve with electronic sign-off
  • Version history and changelogs
  • Mandatory read acknowledgements and reminders
  • Link policies to procedures, forms and training
Online staff training icon

Staff training & competencies

  • Assign modules to roles/locations
  • Upload SCORM-free content (PDF, video, links)
  • Inline quizzes; minimum pass marks; retake rules
  • Evidence pack: completions, scores, timestamps, signatures
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Incidents & improvements (SIRS-ready)

  • Residential & home-care incident types
  • Root cause, risk rating, corrective/preventive actions
  • Attach photos/files; notify responsible people
  • Incident & improvement registers with filters/export
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Infection prevention & control (IPC)

  • Rounds and spot-check templates (hand hygiene, PPE, cleaning)
  • Schedule recurring checks; track non-conformances
  • Trends dashboard to focus action
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Resident/consumer onboarding & consent

  • Digital admissions checklist and consent packs
  • Identity, privacy, media consent and third-party disclosures
  • Family/representative signatures captured once, reused safely
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Feedback, complaints & compliments

  • Easy capture (staff/family); triage and SLAs
  • Resolution tracking and satisfaction follow-up
  • Evidence for Standard 6 (Feedback & complaints)
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Audits & self-assessment

  • Map evidence to Quality Standards outcomes
  • Gap log with owners, due dates and status
  • One-click export for assessors
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Facilities, equipment & OHS checks

  • Map evidence to Quality Standards outcomes
  • Gap log with owners, due dates and status
  • One-click export for assessors

Purpose-built Workflows

Residential aged care

  • Care-minute & skills mix training evidence
  • Mealtime/service reviews and dining feedback
  • Falls review bundle: H&S report, post-fall checklist, huddle notes
  • Contractor induction & sign-offs

Home care

  • Visit readiness & safety checklists
  • Consumer-directed care goals & preferences capture
  • Equipment delivery/maintenance logs
  • Family communication notes
Aged care industry workflows
Aged care industry workflows
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Included template starters for aged care (editable)

  • Admissions & consent pack
  • Policy acknowledgement + quiz
  • Incident & near-miss report
  • Improvement action record
  • IPC round (standard + outbreak)
  • Feedback & complaint form
  • Falls review set (post-fall + multi-disciplinary huddle)
  • Staff competency checklist (role-based)

Getting started

  • Import in minutes – Drag-and-drop your policies and forms; we’ll preserve version history going forward.
  • Map your roles – Assign required readings and training per role/location.
  • Launch with confidence – We include a ready-to-use starter set and help you tune it to your context.
Early Childhood Compliance Automation Software

FAQs

Yes. IndyForms helps you maintain controlled documents, capture staff training evidence, run incident/improvement workflows and link evidence to standards/outcomes. You still decide your clinical model; we handle the documentation and proof you’ll be asked to show.

We provide an incident workflow that mirrors SIRS categories, captures investigation and corrective actions, and produces a register you can export for reporting. You remain responsible for submitting reportable incidents to the Commission as required.

Yep. The same workspace runs across services. Use role-based assignments and location tags to tailor what people see and what’s required.

Yes. IndyForms works on modern mobile browsers; QR codes make it quick to open the right form on the floor or at a client visit.

Absolutely. Bring your current folders/policies; we’ll help you set up approvals, acknowledgements and structured templates.

Map each form, policy and record to Quality Standards outcomes. Generate an evidence pack with timestamps, approvers, read receipts and completion reports.